Free checklist
CQC evidence checklist
Assessors judge your service on evidence, not intention. This checklist lists the records most commonly requested, so you can confirm each one exists, is current and can be produced quickly.
How to use this checklist
- Confirm each item exists and is in date
- Note where it is held and who can produce it
- Replace anything older than its review period
- Keep one master index so nothing depends on a single person's memory
Print it, share it with your team, or download it as a branded PDF.
Service user records
- Care plans for every person, reviewed within your stated periodEvidence: Review dates visible
- Risk assessments covering all identified risksEvidence: Dated and signed
- Consent and mental capacity recordsEvidence: Decision specific
- Daily records completed contemporaneouslyEvidence: Sample from the last week
- Monitoring charts where needed (food, fluids, repositioning)Evidence: Complete with totals reviewed
- Service user and family feedbackEvidence: Recent reviews and surveys
Medication
- Current MAR chartsEvidence: No unexplained gaps
- Medication policy and PRN protocolsEvidence: Reviewed within 12 months
- Staff medication competency assessmentsEvidence: Annual as a minimum
- Medication error records and learningEvidence: Investigation and outcome
- Controlled drug records where applicableEvidence: Balances checked and signed
Workforce
- Staff files with full recruitment evidenceEvidence: See the staff file checklist
- DBS checks with dates and update service statusEvidence: Register with renewal dates
- Right to work documentationEvidence: Including visa expiry tracking
- Training matrix covering mandatory and role-specific trainingEvidence: Completion and refresh dates
- Supervision and appraisal recordsEvidence: At your stated frequency
- Induction and Care Certificate progressEvidence: For staff new to care
Governance
- Completed audits across the full programmeEvidence: Last 12 months
- Improvement plan with owners and due datesEvidence: Live, not retrospective
- Incident, accident, complaint and safeguarding logsEvidence: With outcomes and learning
- Statutory notification logEvidence: Cross-checked against incidents
- Governance or quality meeting minutesEvidence: Regular and actioned
- Policies and procedures registerEvidence: Version controlled
- Business continuity and emergency plansEvidence: Tested or reviewed
- Insurance, registration and statement of purposeEvidence: Current and accurate
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